A common request from AIM Storefront users is to list products with serialized variants. A great example of this is a music store that is selling used clarinets. Since inventory is always changing, and since you want to keep just one product page online for clarinets, you can now list individual, serialized clarinets within the main product. Each serialized variant can have it's own condition, price, images, etc. AIM and AIM Storefront will allow your customers to shop and purchase specific items out of the lot. 

There are a few steps to follow to set up your own serialized inventory and although not everyone will be trying to set their store up exactly like our example, understanding the following steps should allow you to create your own serialized inventory setup that works for you. 


Requirements

  • These instructions assume your product has already been entered into AIM. Please refer to your AIM E-Commerce training to set up your initial product in AIM. 
  • Products cannot use "inventory by location" and "serialized inventory" at the same time.


Preparing your product for serialized variants.  


To start, open AIM and navigate to "Modules > Inventory > Add/Change Inventory > Change Inventory"


In the upper right corner, enter the SKU/name of the product you wish to search for. We’re going to use a clarinet in our example. Our Clarinet is specifically model “631N”, so we’ll search for that. That will bring up a “Change Inventory” screen that looks like this: 


*Click image to zoom


On this screen, be sure to check the "Sell Individual Serial #'s via Active-e" checkbox is checked. If the checkbox is unchecked, please check it and hit "Save" in the bottom left. 



Adding the Display Package


Next we need to connect the display package which contains the serialized rules for each product. This is what controls how the product will display on your website. 

Above the checkbox we checked in the step above, click the big button for "Active-e".

*Click image to zoom


You should now see the screen shown above. With your pointer in the XML Package field, right click your mouse to bring up a drop-down. Select "Serialized Variants" Then hit Save, and Exit


Adding your Serialize Variants


You should be back at the “Change Inventory" screen in AIM, but if not, you can find it again by going to  "Modules > Inventory > Add/Change Inventory > Change Inventory" and looking up your product again. 


On the “change inventory” screen, select the Serials tab. Here we can add new serialized variants of our product . To create a new serialized variant, select “Add” and fill out your serial#, your code, your pricing, and your stock#. 


  • Be sure the box for Active-e Holdback is Unchecked
  • Use "Retail" for your pricing. This is the only price that can be displayed for serialized inventory.
  • Your page should look similar to the one below:
    *Click image to zoom


When you're done adding and editing your serialized products, Click over to the "Skus" tab to make one more setting change. Because each serialized product needs to be linked to a product variant in the store, we need to be sure to copy the Sku into the field shown in the image below: 

*Click image to zoom


When you're done, save the product and it should close this window and open a blank "Change Inventory" window again, were you can use the upper right search box to get back to your product.


Adding Images to your Serialized Variants


You can now add images per variant using the Images button. 

*Click image to zoom


Upon adding a new image, AIM will prompt the user to add an image description. Save when done and close the Inventory Images widow.


Uploading your product to your AIM Storefront


After Saving your new product in the "Change Inventory" window, you need to push this product to the storefront to see it as your customers would. 

You can do this by selecting the "Active-e" button on the Main tab of the "Change Inventory" window, and then selecting "Upload Item to Shopping Cart" on the "Active-e Maintenance" window: 


*Click image to zoom


Viewing your Serialized Products on your Website


If you then go to your website and log into your /aesys admin panel, you can go to "Products > Manage Products" and search for your product name. You should see your product now has an extra variant for each serialized Product.


Notice the variant screen now shows me 3 variants. The Default Variant is the main "product", and will not be for sale on the page. Each of the variants with "1" Inventory represents each of your serialized products.  


*Click image to zoom


It might make a bit more sense when you see it on the client facing product page. 


Clicking on any of the serialized products will now show and Add to Cart button specific to each individual serialized product.